SharePoint - How SharePoint sites are used at SFU

OVERVIEW

This article describes how SharePoint sites are used at SFU (i.e., supported and unsupported use cases).

For more SharePoint resources:

• SharePoint - How-To Guides
• SharePoint - FAQs
• Choosing a Document and Content Management Tool at SFU

USES FOR SHAREPOINT SITES

SharePoint is an internal space for publishing operational and communication resources to SFU faculty and/or staff groups. 

Supported use cases

There are two types of SharePoint sites - each with the same functionality but different uses at SFU. 

MS Teams-connected SharePoint sites

Each Team in MS Teams has a connected SharePoint site. These sites are designed for departmental/unit or project collaboration, document management and communication. 

Examples of site use:

• Project site
• Department intranet site
• A working space with collaboration or productivity needs
• Internal collaboration space that can be accessed by specified external users

SharePoint communication sites

Communication sites are intended for communicating with larger audiences, such as all faculty and staff. These sites do not provide access to external users.

Examples of site use:

• Site to communicate updates on a cross-departmental or institutional initiative 
• Site to provide operational resources to all faculty members
• Safety and training sites

UNSUPPORTED USE CASES

Examples of unsupported use-cases are:

• Sites that have an external-facing audience outside of SFU
• Sites with student-facing content, or content that is primarily for student consumption
• Research working space
• Sites with research data (unless specified by research contract or aligns with research needs)
• Archival repositories