OVERVIEW
This article describes how to complete your group review on SFU Groups. SFU Groups require periodic review to certify that their membership is accurate and up-to-date, and that the group is still required.
ABOUT GROUP REVIEWS
WHAT IS A GROUP REVIEW?
A group review (or attestation) refers to the periodic review to certify that their membership is accurate and up-to-date, and that the group is still required or in-use on SFU Groups.
WHICH GROUPS?
The following groups are subject to periodic reviews:
- All groups that start with
ref:dept:
- Select groups that start with
resource:
WHO ARE RESPONSIBLE?
Anyone who has the group manager role (or UPDATE + READ permissions in Grouper) on their groups are responsible for reviewing groups. All responsible individuals will receive an email from IT Services to complete group reviews.
HOW OFTEN?
Group Reviews happen every 100 days to follow a semester (once per term/semester). When a group is marked for reviewing, you will have additional time for a reviewer to certify its membership. Once a group has completed its review, the 100 day duration will reset.
If you happen to manage many groups, you may receive multiple "group review" emails throughout the week. Reminder emails will be send prior to the due date. If action hasn't been taken, additional reminder emails will be sent bi-weekly on the same group thereafter.
EDITING ATTESTATION NOTIFICATION SETTINGS
Attestation settings can only be modified by Grouper IT Admins. The only legitimate purposes to edit these settings are: changing who receives reminder emails to complete group reviews, or reducing the number of days to re-attest (more frequent).
Reach out to your Grouper IT Admin if you need to edit these settings.
HOW TO REVIEW
STEP 1
Wait for your email notification. Group Managers will receive an email notification when your group is due for a review.
STEP 2
Visit SFU Groups or groups.sfu.ca. You should see a banner that lists which groups require reviewing.
Select one of the listed group to review it. You can visit the group directly from the email notification.
STEP 3
Review your Group Members to ensure that it is accurate and up to date. Adjust your membership as needed. If the group is no longer needed, please contact your department's IT staff to delete the group or contact IT Services for assistance.
Once reviewed, select the check box. Then, Mark Group as Reviewed.
STEP 4
Repeat Step 2 and Step 3 for any other groups that require reviewing.
Congratulations! You've completed your semesterly group review.
NEED ADDITIONAL SUPPORT?
For questions about Group Management or SFU Groups:
For additional assistance: