Add or remove a guest


This article describes how to add or remove a guest on your team on Microsoft Teams.

Guests are people from outside of your organization that a team owner invites, such as external partners or vendors to join the team. For more details on guest capabilities in Teams, visit Guest capabilities in Teams page.

Team owners have the ability to:

Note: Removing a guest will not automatically remove any of the files they have uploaded to the team/channel. All files uploaded to a team/channel will be owned and managed by that team/channel until someone manually deletes the files.


How to add a guest to your team

Step 1. In MS Teams, go to a team you would like to add a guest and select the "More options" icon.

Step 2. From the drop-down menu, select "Add member".

Step 3. In the pop-up window, enter the guest's email address and click the "Add [email address] as a guest" drop-down item. 

Note: Anyone with a business or consumer email account, such as Outlook, Gmail, or others, can join your team as a guest. If the guest doesn’t have a Microsoft account associated with their email address, they will be directed to create one for free.

Step 4. Add a display name for your guest, if needed. Select the "pencil" icon to add a display name that everyone will recognize. 

Note: Please add an identifiable display name for your guest, if needed. You won't be able to add or modify the guest's display name after adding them to the team.

Step 5. Once you are ready, click "Add" to add the guest to your team. An invitation will then be sent to your guest via email.

For more information on the steps that your guest need to take to join, see the Join a team as a guest page. You can also share this link with your guest to guide them through the process.


How to remove a guest from your team

Step 1. Prior to removing a guest, notify them and ensure that the document storage and retention policies in your faculty/department/unit are addressed.

Step 2. In MS Teams, go to a team you would like to remove a guest and select the "More options" icon.

Step 3. From the drop-down menu, select "Manage team".

Step 4. Under the "Members" tab, locate the guest you would like to remove and click the X to the far right of the person. MS Teams will not send a notification to the guest removed from your team.


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Article ID: 4046
Mon 7/11/22 12:56 AM
Tue 7/12/22 1:19 PM

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Microsoft Teams (MS Teams) is a virtual collaboration app that brings together Microsoft 365 services (such as Office and OneDrive) to keep you virtually connected to the SFU community from anywhere at any time.