Electronic Waste Recycling and Data Disposal

OVERVIEW

As technology evolves, universities are constantly upgrading their equipment, resulting in the need to securely decommission and dispose of data-bearing devices. This process ensures the protection of sensitive information and mitigates the risk of data breaches.

Electronic Waste Recycling and Data Disposal is a comprehensive program implemented by SFU to ensure the secure and environmentally responsible disposal of IT assets. By adhering to Canadian Centre for Cyber Security (CCCS) and Computer Security Research Center (CSRC) National Institute of Standards and Technology (NIST) guidelines, the university aims to protect sensitive data and contribute to ecological sustainability. 

All university-funded devices are required to undergo the asset recycling and secure data disposal process, ensuring proper erasure of sensitive information. The procedures for managed and un-managed devices vary and are outlined below.

• Managed Devices
• Un-managed Devices

Managed Devices

Managed devices, which are typically issued and controlled by the university's IT department, follow a specific process for secure decommissioning and disposal.

Inform your local IT contact about the device you wish to dispose of. They will guide you through the appropriate decommissioning procedures.

LAN-ADMIN LOGIN

Un-managed Devices

Un-managed devices, including personally owned computers or mobile devices (smartphones, tablets, etc.), are not under the direct control of the university's IT department. These devices require user participation for secure decommissioning and disposal and require special attention due to their portability and the sensitive nature of the data they may contain. 

1. Data Backup: Begin by backing up all important data from the mobile device. This step is crucial as it allows you to retain any personal or important information before proceeding with decommissioning.

2. Remove Locks and Passcodes: Disable any locks, passcodes, or biometric authentication features on the mobile device. This is important to grant the IT team access to the device for processing and erasure.

3. Inform your IT Team: Contact your local IT representative and they will provide instructions and guidance for further steps.

4. SIM Card and Memory Card Removal: Don't forget to remove the SIM card and any external memory cards from the mobile device. These items may contain personal information and should be disposed of separately or securely erased before being used elsewhere.

5. Submit a Facilities Service Request or email your local Facilities team.

Facilities Requests

Resources

• Sanitization and disposal of electronic devices
• Guidelines for Media Sanitization