Set up your email signature on Outlook for PC

Overview

This article describes how to set up your signature for SFU Mail on Outlook for PC.

  1. Create your email signature in Outlook
  2. Select your default signature for new messages and replies/forwards
  3. Create your signature using an official SFU template

 

Details

Create your email signature in Outlook

  1. Select New Email
  2. Select Signature > Signatures...

    Signature selected in email compose window
     
  3. Select New, type a name for the signature, and select OK
  4. Type your signature and format it how you'd like. You can also create your signature using an official SFU template
  5. Select OK to save your changes

 

Select your default signature for new messages and replies/forwards

  1. Select New Email
  2. Select Signature > Signatures
  3. In the upper-right, select the signature you'd like to use for new message and replies/forwards

    Default signature section highlighted in signatures and stationery window
     
  4. Select OK to save your changes

 

Create your signature using an official SFU template

To create a signature using SFU's official templates, copy the text and images below and paste it into the signature creation text box. Replace the placeholder text with your information, delete the sections that are not needed, and follow the formatting guidelines.

Official SFU email signature

Your Name
Your Title | Department
Simon Fraser University | Location
8888 University Dr., Burnaby, B.C. V5A 1S6
T: 604.123.4567 | M: 604.123.4567 | website
Facebook | Twitter
Official SFU email signature with territorial acknowledgement

Your Name
Your Title | Department
Simon Fraser University | Location
8888 University Dr., Burnaby, B.C. V5A 1S6
T: 604.123.4567 | M: 604.123.4567 | website
Facebook | Twitter

acknowledgement
Official SFU Signature with Gender Pronouns

Your Name
Pronouns: they, them, their | she, her, hers | he, him, his
Your Title | Your Department
Simon Fraser University | Your Building Location
8888 University Dr., Burnaby, B.C. V5A 1S6
T: 604 123 4567 | M: 604 123 4567 | website
Facebook | Twitter

The fonts within your signature should be formatted as follows: 

Your Name:

  • Font: Arial (PC) or Helvetica (Mac)
  • Font size: 10pt
  • Font weight: bold
  • Color: black

Your Title | Your Department:

  • Font: Arial (PC) or Helvetica (Mac)
  • Font size: 10pt
  • Font weight: normal
  • Color: black

Location and Contact Information:

  • Font: Arial (PC) or Helvetica (Mac)
  • Font size: 10pt
  • Font weight: normal
  • Color: black
  • Use | to separate items

Social Media:

  • Social media addresses should be hyperlinked to their respective platform name, not the social media handle name
  • Delete social media names that are not needed

For more information regarding SFU email signatures and branding, see Communicators Toolkit - Email Signature.

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