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General Availability
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On-premises installation, part of Office Server 2019.
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Hosted by Microsoft, continuously updated.
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Access Control
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Supports classic and modern authentication methods, including AD FS.
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Primarily relies on Azure Active Directory for modern authentication methods, supports more complex scenarios.
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Database
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Requires SQL Server; managed by organization’s IT.
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Managed by Microsoft; no direct access to the SQL database.
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Farm/Tenant Architecture
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Farm-based; multiple sites can be hosted within a farm. Requires manual scaling.
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Tenant-based in a multi-tenant environment. Automatically scaled by Microsoft.
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InfoPath/Power Apps
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Supports InfoPath; limited future support and no new development.
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Power Apps integration for forms and custom applications; InfoPath support is deprecated.
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Workflows/Power Automate
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Supports SharePoint 2010 and 2013 workflows. Workflow Manager required for 2013 workflows.
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Power Automate is the preferred tool for workflows; legacy workflows supported with limitations.
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Managed Metadata
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Supports managed metadata services; requires manual configuration and maintenance.
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Enhanced managed metadata services; integration with Microsoft 365 features like content types and term store.
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Navigation
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Classic and modern navigation options available; customization through SharePoint Designer or custom code.
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Modern navigation experiences; easier to configure and manage with improved user experience.
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Search
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Classic search experience; requires configuration and maintenance of search schema.
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Modern search experience with Microsoft Search; AI-powered, personalized results.
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IRM/DLP
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Information Rights Management (IRM) available; requires Active Directory Rights Management Services. DLP capabilities are limited compared to SharePoint Online.
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Integrated with Microsoft 365 compliance center for advanced DLP and IRM features; supports labels, policies, and more comprehensive compliance tools.
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Site and Content Management
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Supports both classic and modern sites but with a focus on classic experiences; requires more manual effort to maintain and update.
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Modern sites with seamless integration with Microsoft 365 groups and applications; easier to create and maintain.
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Ecosystem and Integration
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Integrations with on-premises applications and services; limited cloud integration compared to SharePoint Online.
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Deep integration with Microsoft 365 suite (Teams, OneDrive, Yammer, etc.); extensive ecosystem of apps and services through the Microsoft cloud.
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