Preparing for Pacific Time – Printing Outlook Calendar

Summary

This article is a step-by-step guide on how to print or save (as PDF) your Outlook calendar in preparation for the new time zone change on November 1.

Body

OVERVIEW

This article explains how to print or save a PDF copy of your Outlook calendar before the transition to Pacific Canada Time (PCT). Keeping a copy of your calendar provides a reference in the event that calendar appointments shift unexpectedly after the time zone change.

WHAT YOU'LL NEED

An active SFU Mail account.
Access to Outlook on the web at outlook.office.com.
A web browser.
Optional: Access to a printer or permission to save files to your computer.

NOTE: It is recommended to use SFU Mail in a web browser (outlook.office.com), as it provides the most up-to-date and reliable calendar information based on your account settings.

STEPS

1. Sign in to Outlook on the web

Navigate to outlook.office.com and sign in with your SFU Mail account.

2. Open the Calendar

Select the Calendar icon from the left navigation pane.

Microsoft mail box with left menu Calendar icon highlighted

3. Dismiss the time zone prompt

If a time zone prompt appears, select Not Now.

You're on the move! Time Zone prompt. Not now option is highlighted.

4. Navigate to November

Use the navigation controls to move to the November calendar view.

Outlook calendar indicating how to advance to the next month.

5. Open the print options

Select Print from the Outlook calendar menu.

Outlook calendar view with the Print icon highlighted.

6. Configure print settings

Adjust the calendar print settings to your preference, then select Print.

Outlook calendar print interface. Print button is highlighted.

7. Print the calendar

Review the destination and print settings, then select Print to create a printed copy of your calendar.

Printer destination menu. The destination device is highlighted.

8. Save to PDF (Optional)

If you prefer a digital copy, change the destination to Save to PDF.

Print destination option drop down. Save to PDF is highlighted.

9. Save the PDF file (Optional)

Select Save and choose a location on your computer to store the PDF copy.

WHAT TO EXPECT

You will have a printed or PDF copy of your Outlook calendar that can be referenced after the transition to Pacific Canada Time (PCT).

Keep the copy until after the time zone transition. If appointments appear to shift by one hour, you can compare your Outlook calendar to the saved version to confirm the original schedule.

To further prepare for the time zone transition, ensure that your computer, devices, and web browsers are fully updated.

Are you prepared?

If you haven't already, be sure to update your computer, devices and browsers. For more information, visit our article on Preparing for the Change to Pacific Time.

IF SOMETHING GOES WRONG

Cannot sign in to Outlook

Verify your SFU credentials and complete any required multi-factor authentication prompts.

Print option is unavailable

Refresh the browser session and confirm you are using Outlook on the web at outlook.office.com.

Unable to save as PDF

Verify that your selected print destination supports PDF output and that you have permission to save files to the chosen location.

Details

Article ID: 16954

Created

Mon 10/26/26 12:11 PM

Modified

Mon 10/26/26 6:37 PM