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Important: Existing Scheduled Meetings
Most existing meetings and events will be shifted by an hour due to the time zone change. Update all previously scheduled calendar meetings/events occurring on or after November 1, 2026, to reflect the new time zone, (UTC-7:00) Pacific Time (British Columbia). This includes recurring meetings.
A Microsoft tool is provided to adjust your meetings/events automatically.
OVERVIEW
This article explains how to correct the time of your Outlook calendar meetings & events to Pacific Time (PCT).
WHAT YOU'LL NEED
- An active SFU Mail account.
- Access to Outlook on the web at outlook.office.com.
- A web browser.
STEPS TO ADJUST AUTOMATICALLY
Note: While the tool can assist with rescheduling and adjusting meeting times, it may not capture every scheduling change or conflict and some changes may still need to be handled manually. If using a tool, it is strongly recommended to double check your meeting times afterwards.
1. Visit the Microsoft Tool
Visit the Microsoft Tool to automatically adjust your meeting time zones:
2. Start the scan
Select Scan my calendar to begin the tool.
3. Choose which meetings to adjust
Select Tick all, or check which meetings to adjust.
4. Confirm your meeting adjustment
Select Move # meeting... at the bottom-right corner. Confirm the prompt.
5. See your results
Your meetings are now using the new time zone. If you are encountering issues, select
Download move report to download a report file. Then, open a ticket with
IT Service Desk and include the report.
Please note that some meetings cannot be adjusted with this tool, including meeting hosted/organized by another individual. You will need to message them directly or ask them to use this tool.
STEPS TO ADJUST MANUALLY
NOTE: It is recommended to use SFU Mail in a web browser (
outlook.office.com), as it provides the most up-to-date and reliable calendar information based on your account settings.
1. Sign in to Outlook on the web
2. Verify your Time zone
IT Services has updated all SFU Mail accounts to use the new Pacific time zone. However, please verify that you are on this new time zone before modifying calendar meetings & events.
Select Settings
on the top-right corner. Then, navigate to
Calendar > View. Ensure that
(UTC-7:00) Pacific Time (British Columbia) has been set for your calendar view. If a prompt asks you to update your meeting hours time zone, select
Yes, update.
3. Open the calendar
Select the Calendar icon from the left navigation pane.
4. Accept the time zone prompt
If a time zone prompt appears, select Yes.
5. navigation To November
Use the navigation controls to move to the November calendar view.
6. Open an Inaccurate Meeting or event
Double-click on a meeting or event on your calendar that has been unintentionally shifted due to the time zone.
7a. For hosts and organizers: Adjust your meeting or event time
If you are editing a meeting series (recurring meeting), select Edit this and all following events near the top.
Click on the time/date of your meeting to edit the meeting time. Then, adjust your meeting's time zone, start and end time. Once it's on the intended time and time zone, select Send to send an email update your attendees and their calendar.
7B. For attendees: Send a proposed time
On the top toolbar, select Propose new time. If you have already accepted the meeting, it will be under the Accepted button.
Select or edit to the intended time. Then, select Add a note if you wish to include a message about the shifted meeting or event. Finally, select Send to send the suggested time to the meeting or event host.
WHAT TO EXPECT
Your calendar meetings and events will be more accurate and reflect the intended times.
IF SOMETHING GOES WRONG
Meeting conflicts from adjusting meeting time
Unfortunately, some users' calendars may be entirely off by an hour despite all the fixes IT Services have put in place. Please send an email or message to the individuals affected to correct their calendar.
Can't send a proposed time
Please send an email or message the meeting/event host directly to correct the meeting/event time.