Set up your email signature on the web

Summary

How to set up your email signature on the web version of SFU Mail.

Body

Overview

This article describes how to set up your email signature on the web version of SFU Mail.

  1. Create your signature
  2. Select your default signature
  3. Create your signature using SFU's official templates

 

Details

Create your signature

  1. Sign into outlook.office.com
  2. In the navigation bar, click the gear icon to open Settings 

    Gear icon representing Settings is selected

     
  3. By default, settings for Mail should already be selected. Click Compose and reply to access Email signature.


     
  4. Enter a name and create the signature you want to use. You can also create your signature using SFU's official templates.

    Signature pane with an example.
     
  5. Click Save.

 

Select your default signature

  1. Under Email Signature, select which signature is used when:
    • A new message is created
    • Replying to or forwarding a message
       
  2. Click Save to apply the changes.

 

Create your signature using SFU's official templates

To create a signature using SFU's official templates, copy the text and images below and paste it into the signature creation text box. Replace the placeholder text with your information, delete the sections that are not needed, and follow the formatting guidelines.

Official SFU email signature

Your Name
Your Title | Department
Simon Fraser University | Location
8888 University Dr., Burnaby, B.C. V5A 1S6
T: 604.123.4567 | M: 604.123.4567 | website
Facebook | Twitter

Official SFU email signature with territorial acknowledgement

Your Name
Your Title | Department
Simon Fraser University | Location
8888 University Dr., Burnaby, B.C. V5A 1S6
T: 604.123.4567 | M: 604.123.4567 | website
Facebook | Twitter

acknowledgement

Official SFU Signature with Gender Pronouns

Your Name
Pronouns: they, them, their | she, her, hers | he, him, his
Your Title | Your Department
Simon Fraser University | Your Building Location
8888 University Dr., Burnaby, B.C. V5A 1S6
T: 604 123 4567 | M: 604 123 4567 | website
Facebook | Twitter

The fonts within your signature should be formatted as follows: 

Your Name:

  • Font: Arial (PC) or Helvetica (Mac)
  • Font size: 10pt
  • Font weight: bold
  • Color: black

Your Title | Your Department:

  • Font: Arial (PC) or Helvetica (Mac)
  • Font size: 10pt
  • Font weight: normal
  • Color: black

Location and Contact Information:

  • Font: Arial (PC) or Helvetica (Mac)
  • Font size: 10pt
  • Font weight: normal
  • Color: black
  • Use | to separate items

Social Media:

  • Social media addresses should be hyperlinked to their respective platform name, not the social media handle name
  • Delete social media names that are not needed

For more information regarding SFU email signatures and branding, see Communicators Toolkit - Email Signature.

Details

Details

Article ID: 7536
Created
Wed 11/15/23 3:44 PM
Modified
Fri 12/8/23 7:07 PM