Recommended Usage for File Storage and Collaboration

Overview

Learn more about the differences between Microsoft Teams and OneDrive for file storage and collaboration.

 

Details

Below is a comparison between Microsoft Teams and OneDrive at SFU for file storage and collaboration:

  Microsoft Teams OneDrive
Primary Purpose Collaborative file storage needs involving only faculty and staff, or external groups  Individual file storage needs involving only faculty and staff
File Ownership Files uploaded to Microsoft Teams remain within that team regardless of the uploader's membership status. Files uploaded to OneDrive need to be managed by the owner of that OneDrive. Files might get removed once the owner lost access to OneDrive at SFU.
Recommended usage Shared working documents Individual working documents
Compatibility
(Windows/Mac, Linux, iOS/Android)

!

Note. Linux users can only access OneDrive through web browser and/or third-party apps

Access
(Web, offline and off-campus)

Note. Offline file access is only available if files were previously synced locally to your device using the OneDrive app

File Synchronization
Viewing/Editing
(co-authoring, concurrent editing, version history)
File Search Filters x
Sharing
(sharing permission, blocking edits/downloads)
Backup/Recovery
(Recovery period from recycle bin)

For collaborative file storage needs involving students (i.e., faculty to student), Canvas is the recommended solution until further notice.

 

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Details

Article ID: 3821
Created
Wed 6/22/22 2:54 PM
Modified
Wed 12/14/22 3:51 PM

Related Articles (3)

Explore recommendations about the use and storage of files in MS Teams from SFU's Archives and Records Management office.
Explore recommendations about the use and storage of files in OneDrive from SFU's Archives and Records Management office.
Explore the basics of setting up and getting started with OneDrive.

Related Services / Offerings (2)

Microsoft OneDrive is a file hosting and synchronization service for individual use at the university.
Microsoft Teams (MS Teams) is a virtual collaboration app that brings together Microsoft 365 services (such as Office and OneDrive) to keep you virtually connected to the SFU community from anywhere at any time.