Schedule your Teams meeting with Outlook on Desktop

This article explains how to schedule your Teams meeting with the Outlook desktop app for Windows and Mac.

Overview

This article explains how to schedule your Teams meeting with the Outlook desktop app for Windows and Mac and access additional participant meeting options. This feature is only available to individuals with existing Teams access (staff, faculty, and graduate students).

 

Details

Outlook Desktop on Windows

1. Open Outlook and switch to the Calendar view.
2. Select New Teams Meeting. You can also schedule a new meeting and then select Teams Meeting in the meeting details window. A Teams meeting ID, password, and link will be inserted into the body of your message.
3. If you'd like to configure additional participant options, select Meeting Options from the top and the meeting options window will appear. For a description of each setting, see participant settings in Microsoft Teams meetings.
   
   
    
4. Add your invitees and enter your meeting subject, location (if applicable), start time, and end time.
5. Select Send.

To remove Teams from a meeting, select Don't Host Online before you send the invitation. If you've already sent the invitation, you'll need to edit the meeting details and manually remove the Teams meeting information from the body of the message, then send the updated invitation.

 

Outlook Desktop on Mac

1. Open Outlook and switch to the Calendar view.
2. Schedule a new meeting and then select Teams Meeting in the meeting details window. A Teams meeting ID, password, and link will be inserted into the body of your message.
3. If you'd like to configure additional participant options, select the meeting options link at the bottom of your Teams meeting details in the body of your message. Your browser window will open and you may be prompted to sign in. For a description of each setting, see participant settings in Microsoft Teams meetings.
   
   
    
4. Add your invitees and enter your meeting subject, location (if applicable), start time, and end time.
5. Select Send.

To remove Teams from a meeting, select Teams Meeting before you send the invitation. If you've already sent the invitation, you'll need to edit the meeting details and manually remove the Teams meeting information from the body of the message, then send the updated invitation.