Set up your email signature on Outlook for Mac

Overview

This article describes how to set up your SFU Mail signature for Outlook for Mac. These instructions apply to both the New Outlook for Mac and Legacy Outlook (Outlook 2021).

  1. Create your signature in Outlook
  2. Select your signature for new messages and replies
  3. Create your signature using an official SFU template

 

Description

Create your signature in Outlook

  1. Select Microsoft Outlook in the menu bar and select Settings...
  2. Select Signatures
  3. Select + and type a name for the signature
  4. Type your signature and format it the way you like. You can also create your signature using an official SFU template
  5. Select the floppy disk icon to save, or close the window and select Save when prompted

Select your signature for new messages and replies

  1. Select Microsoft Outlook in the menu bar and select Settings...
  2. Select Signatures
  3. Under Choose default signature, select the account and signature for new messages and replies/forwards.

Create your signature using an official SFU template

To create a signature using SFU's official templates, copy the text and images below and paste it into the signature creation text box. Replace the placeholder text with your information, delete the sections that are not needed, and follow the formatting guidelines.

Official SFU email signature

Your Name
Your Title | Department
Simon Fraser University | Location
8888 University Dr., Burnaby, B.C. V5A 1S6
T: 604.123.4567 | M: 604.123.4567 | website
Facebook | Twitter
Official SFU email signature with territorial acknowledgement

Your Name
Your Title | Department
Simon Fraser University | Location
8888 University Dr., Burnaby, B.C. V5A 1S6
T: 604.123.4567 | M: 604.123.4567 | website
Facebook | Twitter

acknowledgement
Official SFU Signature with Gender Pronouns

Your Name
Pronouns: they, them, their | she, her, hers | he, him, his
Your Title | Your Department
Simon Fraser University | Your Building Location
8888 University Dr., Burnaby, B.C. V5A 1S6
T: 604 123 4567 | M: 604 123 4567 | website
Facebook | Twitter

The fonts within your signature should be formatted as follows: 

Your Name:

  • Font: Arial (PC) or Helvetica (Mac)
  • Font size: 10pt
  • Font weight: bold
  • Color: black

Your Title | Your Department:

  • Font: Arial (PC) or Helvetica (Mac)
  • Font size: 10pt
  • Font weight: normal
  • Color: black

Location and Contact Information:

  • Font: Arial (PC) or Helvetica (Mac)
  • Font size: 10pt
  • Font weight: normal
  • Color: black
  • Use | to separate items

Social Media:

  • Social media addresses should be hyperlinked to their respective platform name, not the social media handle name
  • Delete social media names that are not needed

For more information regarding SFU email signatures and branding, see Communicators Toolkit - Email Signature.

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